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Desktop Toolbar for Outlook Contacts, How to Use

Table of Contents [Hide/Show] Looking up an Address Adding columns to the Address Book Adding columns to the View in Show columns dialog Adding Multiple Profiles Copying Outlook Data to the Clip board Sending e-mail to the contact Looking up a contact by Last and First name

itrezzo Desktop Toolbar is the quickest and easiest way to grasp contacts out of thousands Outlook addresses. With itrezzo Desktop Toolbar, it requires only few seconds to find contact’s name, phone, photo, and all other information even when Outlook is not running in background. This article represents different scenarios and explains how to use this amazing itrezzo Desktop Toolbar

Looking up an Address 

Toolbar provides quick search through contact data.

1. Launch Toolbar
2. Type search string in filter box on the main form
3. Address Book opens displaying all matching contacts; the filter keywords are highlighted with red in the grid for those fields, that are visible
   

If Address Book is already opened, it will appear in front of all other windows.

Adding columns to the Address Book 

To add columns to the Address Book follow the next steps:

1. Launch Toolbar
2. Open Address Book
3. Press Show columns button
4. Columns already in the Address Book, are checked
5. Find columns in the list, you want to add
6. Check them and press OK button
   

Adding columns to the View in Show columns dialog 

Full list of columns is shown at the ContactFields.xml. The user can add fields to the list of columns presented in the Show columns dialog:

1. Open folder where toolbar is installed
2. Right click on the Contact fields.xml
3. From the drop down menu choose "Edit"
4. Find field you want to add
5. Type default="true" between the field name and type="s:string"
6. Save and Close ContactFields.xml
7. Address Book reloads and added columns will be presented in Show columns dialog
   

If the user wants to remove fields from the list of columns presented in the Show columns dialog, just repeat all the steps and at the Step 5 delete default="true"

Adding Multiple Profiles 

Toolbar can display all contacts of several active profiles at the same time. To choose profile:

1. Launch Toolbar
2. Open Address Book
3. Hit Profiles button
4. Pop-up window appears with checklist of existing profiles; profiles in use at the moment will be checked
5. Check multiple profiles if available and press OK
6. Address Book reloads displaying contacts of checked multiple profiles
   

Copying Outlook Data to the Clip board 

If you would like to copy data to the clip board:

1. Launch Toolbar
2. Open Address Book
3. Right click on the contact
4. Choose copy item from the drop-down menu and click on it
5. Selected contact is copied
   

Now you are able to paste the copied data.

Sending e-mail to the contact 

There is "mailto" function at the Desktop Toolbar. So the user can send e-mail to the predefined contact, even if Outlook is not launched:

1. Launch Toolbar
2. Go to Address Book
3. Open the contact's details
4. Click on the email
5. Outlook launches
6. “New Message” window of Outlook is opened
7. The contact's e-mail is automatically filled in the "To..." field
   

Note. Contact's e-mail address must be available in Outlook Address Book

Looking up a contact by Last and First name 

The user can quickly find necessary contact in Address Book

1. Launch Toolbar
2. Type some letters of the contact's Last name
3. Type comma
4. Type some letters of the contact's First name
5. The Address Book appears displaying all matching results highlighted (if Last name and First name columns are visible)